Flexible Attendance Faculty Resources

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Acute Medical Emergencies

Sometimes students experience unpredictable medical emergencies.  Students may contact the CDS Office or their instructors directly.  If the student contacts the CDS Office, you will receive an email from our office. We are happy to work with you and the student to determine the most appropriate course of action, depending on the circumstances.

Unexpected Health Conditions

If students experience an unexpected health condition and are unable to complete the quarter, they may request an exemption to the refunds and policies for a late withdrawal due to extenuating circumstances. More information can be found at Unexpected Health Conditions and at Enrollment Service’s Refund Appeals Procedure.

Chronic or Episodic Health Conditions

Students who  have chronic conditions that require flexible attendance have disabilities that are episodic in nature which may have an impact on their class participation and attendance.

A disability-related absence as defined by the Center for Disability Services (CDS) Office is when a student is absent due to the direct effects of a documented disability.  This agreement does not apply to absences for other reasons. 

The student is not required to present the professor with medical documentation verifying their disability-related absence, but may be required to provide this documentation to the CDS Office if requested.

Students meeting with their instructors during the first week of the quarter should create a contingency plan.  This plan should include:

  • Assignment deadlines and how to submit assignments impacted by the absence
  • Missed exam dates
  • The number of allowed absences without impacting the grade 
  • A communication plan
  • A rescheduling plan

If a student and instructor need support in creating a plan, a Flexible Attendance Agreement may also completed with the CDS Office .  This agreement is written case-by-case and course-by-course by the CDS Staff in conjunction with the instructor and student when necessary.

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